Work with YoloTD

Overview

As Clerk of the Board and Executive Assistant at a small public agency, this position performs a wide range of tasks to support the agency’s core functions. As Clerk of the Board, he or she will work closely with the Executive Director to plan and execute Board of Directors meetings and committee meetings in accordance with state and federal open meeting laws, prepare Board agendas, packets, and meeting notices, manage public comments, record proceedings, maintain official records and reports of Board and committee actions, and assist the Board members with inquiries, meeting requests, expense reimbursements, filing deadlines etc.

As Executive Assistant, he or she is responsible for a full range of confidential administrative support services for the Executive Director, including managing the Executive Director’s calendar and scheduling meetings; prioritizing and routing emails, phone calls, and requests, tracking deadlines; gathering/preparing documents to prepare for meetings; coordinating travel arrangements.

Other duties include managing the District’s records and files in adherence with adopted record retention policy, responding to public inquiries regarding the business of the Board of Directors and the Executive Director, including Public Record Act requests, managing the liability/insurance claims process, and overseeing special projects as requested.

The Yolo County Transportation District invites consulting firms to submit Submittals in response to the Request for Qualifications (“RFQ”) for professional services for: Tolling Advanced Planning for Yolo 80 Managed Lanes Project

The purpose of consulting services is to 1) advise YoloTD on all Yolo 80 Managed Lanes topics, process mapping, and regional tolling policy being developed over the 12-24 months by the Capital Area Regional Tolling Authority (CARTA) and to generally assist with well-informed decisions and 2) complete discrete project deliverables 2-5,
below:

1. Project Management
2. Process Mapping and General Technical Advisory Services
3. Roadside Toll System Procurement: Request for Proposal
4. Level 2 Traffic & Revenue Study
5. Community Outreach & Engagement
6. Legal Advisory Services
7. Countywide Transportation Demand Management Organizational Study
8. Project-Specific Equity Plan (optional)

Qualification Submittals will be received until 4pm on August 12, 2024.

Q&A / Errata:

• In section 1.3, the RFP says there is a 4-pg max for Letter of Interest and Team Qualifications. Later, in section 4, it says there is a 3-pg max. Please clarify the number of pages for the Letter of Interest and team qualifications.  
  • Response: We apologize for the inconsistency. You may use up to four pages: Two for Letter of Interest and two for team qualifications.
• In Section 2.1, the RFP states “Qualification Submittals will be received until 4pm on August 5, 2024” which conflicts with the Aug. 12 due date on the cover page. Please confirm the due date and time is Aug. 12th at 4 p.m. Pacific. 
  • Response: We apologize for the inconsistency. Due date is August 12th @ 4 p.m. Pacific Time.
• In Section 2.1, the Procurement Schedule lists “Proposal Submittal” with a Sept. 9 deadline. Would you please explain what submittal is Sept. 9th.
  • Response: The author is likely referring to Section 1.2. After a consulting team is selected, they will submit a more detailed proposal consistent with the Project Tasks.
• There is no mention of covers, dividers, or table of contents. Please confirm those pages will not be included in the page limit. 
  • Response: They are not included in the page limit.  Note, however, that only electronic submittals are accepted.
• Please confirm additional documentation may be included in the appendix along with resumes.
  • Response: This is correct.

• Please confirm that the total amount payable listed in Article 5 Allowable costs and payments -paragraph C – fixed fee of $49,034 and paragraph i total amount of $559,706, is from another project and not for this project.  
  • Response: This is correct. The sample agreement is a template used from a prior project and this slipped through our proofreading.
• Article XVIII DBE participation section B calls out 6%  and on page 10 of RFQ section 3 the DBE project goal calls out 10%. Please clarify the DBE project goal.  
  • Response: We apologize for the inconsistency. The correct DBE goal is 10%. 
• Where will interviews be held?
  • Response: Interviews will be held virtually.
• Is a rate sheet due with the qualification package? If a rate sheet is required, can you please provide guidance on the format (such as fully burdened hourly rates by classification type). 
  • Response: Yes, the Supporting Documentation section on page 10 of the RFQ lists a rate sheet. Expectations here are to include the current billed rates for the positions in your SOQ submittal.